Custom ERP licensing in Egypt
The ERP your team actually uses
Custom software, licensed monthly. It fits how your business already works.
Easier than the spreadsheet it replaces. Built around your workflow, not the other way round.
Most ERPs Never Get Used
We have walked into enough Egyptian companies to see the same thing repeatedly. A system was bought, configured, paid for, and the team went back to Excel within a year.
They ship a thousand features for a company that needs nine
Off-the-shelf ERPs are built for every industry at once. You pay for manufacturing planning you will never open, and your staff navigate around it every day.
They ask your team to change how they work
The software has an opinion about your process and it is not your opinion. Adoption dies at the gap between the two, quietly, over about six months.
Complexity gets sold as capability
A demo with forty modules looks powerful. It is the single best predictor of a system nobody logs into. Training never fixes a workflow that was wrong to begin with.
If it is harder than the spreadsheet, your team will keep the spreadsheet.
That is the bar we build against. Not feature parity with SAP. Easier than the Excel file the work lives in today, while doing the things Excel cannot.
Custom Fit, Off-the-Shelf Price
The trade-off has always been the same. Buy something cheap that does not fit, or commission something that fits and carry the cost and the risk. Licensing removes the choice.
| Off-the-shelf (Odoo) | Traditional custom build | Licensed from us | |
|---|---|---|---|
| Upfront cost | 125,000–180,000 EGP | 400,000–1,500,000 EGP | None on the retainer option |
| Monthly | Hosting + per-user licence in USD | Hosting + support retainer | One fee, everything in |
| Fits your workflow | You change to fit it | Yes | Yes |
| Features you never open | Most of the system | Few | None. We only build what you use |
| Who carries delivery risk | You | You | We do. Miss the date, you stop paying |
| New features later | Wait for the vendor roadmap | New quote each time | Monthly build quota included, overage at an agreed rate |
| Currency exposure | Licensed in USD | None | None. Priced in EGP |
| Owning the system | Never | From day one | Buy it out whenever you like |
Off-the-shelf and custom build figures come from our published cost breakdown for a 10 to 20 user company in Egypt.
We Carry the Delivery Risk
Live by the date we commit to, or you stop paying until it is.
74% of ERP projects run over budget, and the overrun lands on the client every time. That is backwards. We set the date during scoping, we commit to it in writing, and if we miss it the meter stops until your system is running.
- The date is fixed at scoping, before you sign anything
- Miss it and billing pauses until go-live
- Scope is written down, so nobody argues about what "done" means
- You test working modules throughout, not one handover at the end
Three Ways to Pay for It
Same system, same guarantee, same retainer. Pick the shape that suits your cash position. We will tell you which one is cheaper over three years for your specific case.
Nothing upfront
Retainer only
From 18,000 EGP / month
24-month term
Build, hosting, support and new features in one monthly figure. No capital expenditure, no approval for a six-figure line item.
Best when cash flow matters more than total cost
Split
Part upfront
From 75,000 EGP + 12,000 / month
12-month term
Half the build paid at kickoff, the rest carried in the monthly. Lands between the other two on total cost and on commitment.
Best when you have some budget but not all of it
Traditional
Upfront build
From 150,000 EGP + 8,000 / month
12-month minimum maintenance
Pay for the build the conventional way, with a mandatory maintenance term so the system stays supported and keeps improving.
Best when you want the lowest three-year total
Every option includes hosting, backups, monitoring, support and ETA e-invoicing compliance. Figures are starting bands. We scope each project before quoting.
What the Retainer Actually Covers
This is where licensing pays off. On a conventional build every new requirement is a new quote. Here the system keeps growing at no extra cost.
New features
A build quota every month, included. Anything past it is billed at a rate fixed in your contract, never quoted fresh.
Hosting and infrastructure
Servers, backups, monitoring and uptime. Nothing separate to procure or manage.
Support for your team
Real people who know your system, not a ticket queue reading a script.
Compliance upkeep
ETA e-invoicing and tax changes handled as the rules move. No surprise integration project.
Fixes and performance
Bugs and slowdowns are ours to solve. You never receive an invoice for something being broken.
Training as you grow
New staff get onboarded to the system as your team changes.
You Are Not Locked In
Licensing only works if leaving is easy. Two exits, both available from the first day, both written into the agreement.
Take your data and go
Cancel at the end of your term and we export everything in open formats you can load anywhere. Your data was never the thing we were holding.
Buy the system outright
Decide you want to own it and you can buy the source at a price set in your contract, at any point. Everything you have paid so far counts toward it.
Questions We Get Asked
How is this cheaper than a normal custom ERP?
It is not cheaper to build. It is cheaper to start and far cheaper to be wrong about. A conventional custom ERP for a small Egyptian company runs 400,000 to 1,500,000 EGP before anything works. Licensing spreads that across the months you are actually using the system, and if we fail to deliver, you have not spent the capital.
What stops you building something too simple?
The scope is written and agreed before we start, and you test working modules the whole way through rather than seeing it at the end. Simple is the goal in the interface, not in what the system does. The hard logic goes underneath so your team does not have to learn it.
What if we need something you did not plan for?
That is what the monthly build quota is for. On a conventional build a new requirement is a change request and a new quote. Here it comes out of the quota. Anything past it is billed at the rate in your contract, and genuinely large additions, a new department or a second company, get scoped separately.
How much does the monthly build quota actually get me?
It depends entirely on what you ask for. Interface work — relabelling fields, reordering a screen, reshaping a report — can run the whole month. A genuinely new addition, say a form with its own logic and validation, is more like one or two in a month. We tell you what something will consume before we start it, so nothing is a surprise, and anything past the quota is billed at the rate fixed in your contract.
Do you handle ETA e-invoicing?
Yes, included. It has been mandatory for most Egyptian companies since July 2023 and penalties reach 100,000 EGP. Elsewhere it is a 30,000 to 80,000 EGP add-on. Here it is part of what you are paying for, including keeping up as the rules change.
How long before we are running?
Our shortest project went live in 2 to 3 weeks, the longest ran 9 to 12 months. A typical small business system is 6 to 10 weeks. We commit to your date during scoping and that date is what the guarantee attaches to.
Why not just buy an off-the-shelf ERP?
Sometimes you should, and we will tell you on the call. Off-the-shelf is the right answer when your processes are close to standard, and we would rather say so than sell you something you do not need. Licensing is the right answer when they are not, and when bending a packaged system into something that fits would cost more than building the thing you actually need.
Tell us how your business actually runs
Thirty minutes. We will tell you whether this or off-the-shelf is the better answer, including when it is not us.